The Lithuanian Quantum Technologies Association (hereinafter referred to as the "Company") values and protects your privacy. This Privacy Policy (hereinafter referred to as the "Policy") clearly and unambiguously presents the principles of information collection and use applied in the Company's activities and on the website https://quantumlithuania.eu/ (hereinafter referred to as the "Website"), as well as other relevant information regarding the Company's provisions and principles in ensuring personal data protection.

The terms "You," "Your," and "visitor" refer to the entity, individual, company, or organization using our Website or otherwise providing us with personal data. The terms "we" and "our" refer to the Lithuanian Quantum Technologies Association, a company established under the laws of the Republic of Lithuania, along with its subsidiaries, branches, and representative offices.

This Policy applies when you visit the Company's Website, when you directly provide your data to the Company, when we receive data related to you from state institutions or other sources, and to ensure the proper performance of contractual obligations in which you are a party. This Policy also informs you about other personal data processing operations performed by the Company and the main provisions ensuring your privacy.

The processing of personal data is carried out in compliance with the European Union General Data Protection Regulation No. 2016/679, the Law on Legal Protection of Personal Data of the Republic of Lithuania, other relevant legal acts, and the instructions of supervisory authorities.

This Policy does not apply to third-party websites and applications that may be found through our Website, including those associated with our services. Before clicking on any links, you should review the terms and privacy policies of third-party websites and applications.

Please read this Policy carefully, and if you have any questions, contact us by email at info@quantumlithuania.eu. We assume that all visitors of this Website have carefully read this Policy and agree to its contents. If you do not agree with this Policy or any part of it, please refrain from using our Website.

1. PERSONAL DATA WE COLLECT AND PROCESS

The Company collects and processes the following categories of personal data:

• Basic information: Last name, First name.
• Contact information: Email, Phone number.
• Communication information: Messages, conversations, and correspondence when you communicate with us via customer service email or any other means. We collect and store the content of communication and all information you provide or disclose. To respond to your inquiries, we may use the information you have provided via email, chat, purchase history, etc.
• Other information: Surveys and other data that visitors provide voluntarily.

2. LEGAL BASIS FOR THE COLLECTION OF YOUR PERSONAL DATA

The Company may collect and process your personal data only on the lawful grounds established by applicable legal acts. These include the legal basis of contract formation and performance, whereby your personal data is processed when you enter into a service or other agreement with the Company, when you make inquiries related to the Company’s services, or when you visit the Company’s Website. The Company’s legitimate interests may also serve as a legal basis for processing data, such as when the Company conducts creditworthiness assessments, manages, and/or collects outstanding debts. Your consent constitutes another lawful basis on which the Company may process personal data. Additionally, the Company may process your personal data to comply with legal obligations, including adherence to regulatory requirements and responding to legitimate requests from state and municipal authorities, as well as on other lawful grounds as prescribed by applicable legislation.

3. DATA COLLECTED ON THE COMPANY'S WEBSITE

When you visit our Website or contact us through other electronic communication channels, the Company may automatically collect your personal data, including:

• Information from third parties: We may collect additional information about you from third parties to improve our services. For example, we use Google Analytics, a service provided by Google LLC, which collects and analyzes website visitor data. Google Analytics uses cookies and other tracking technologies to monitor user behavior and provide insights. For more information, visit Google.

We take responsible measures to protect the collected data of Website visitors from loss, unauthorized use, and alterations. The premises where the data is stored are physically secured, and our database is safeguarded against unauthorized access through computer networks.

4. PURPOSES OF PERSONAL DATA PROCESSING

The Company processes personal data for the following purposes:

• Fulfilling visitor orders;
• Providing services, entering into and executing contracts, and managing customer databases;
• Responding to visitor inquiries, comments, or requests;
• Auditing;
• Ensuring data security and preventing fraud;
• Improving service quality;
• Complying with legal obligations;
• Sending marketing information.

By providing your personal data to the Company, you confirm and voluntarily agree that the Company may manage and process your personal data in accordance with this Privacy Policy, applicable laws, and other regulatory requirements.

5. DIRECT MARKETING

The Company may use your personal data to send general direct marketing offers. These offers may be personalized based on data you have provided or data collected automatically, such as your location data.

If you do not wish your personal data to be used for direct marketing purposes, you may opt out at any time by replying to a received message requesting to stop sending direct marketing offers.

6. COOPERATION WITH THIRD PARTIES

The Company may disclose personal data to data processors who perform specific tasks and provide services on behalf of the Company. None of these suppliers or third parties are authorized by the Company to use your personal data for any other purpose, and they are required to implement appropriate measures to protect your personal data. Personal data may be transferred to the following categories of third parties:

• Information technology companies and individuals responsible for the development, improvement, and maintenance of information systems;
• Accounting service providers and individuals managing financial records;
• Business partners and subsidiaries.

The Company may also disclose your personal data to third parties in the following circumstances:

• When required by applicable laws, court rulings, orders, or other lawful demands from law enforcement authorities;
• In response to legitimate requests from state authorities, as well as to ensure national security and compliance with legal obligations;
• In the event of a business sale, transfer, merger, bankruptcy, restructuring, or other corporate reorganization;
• To protect the rights, legitimate interests, or property of the Company or third parties;
• To safeguard the privacy rights of other individuals.

7. COOKIES

A cookie is a small text file that a website stores on your computer or mobile device when you visit it. Once stored on your device, a cookie ensures the functionality of our website and helps recognize you upon subsequent visits.

Most web browsers automatically store cookies unless you refuse them or modify your browser settings.

Our Website may use the following types of cookies:

• Essential cookies – These cookies are necessary for the proper functioning of our Website. They include, for example, cookies that store the information you enter during a browsing session and allow you to access secure areas of our Website. Without these cookies, the operation of the Website would be impossible, or certain features may become unavailable.
• Functional cookies – These cookies enhance the functionality of our Website. They remember the settings chosen by visitors (such as currency or language preferences). Thanks to these cookies, visitors can avoid changing their settings each time they visit the Website; however, they do not track user behavior on other websites.
• Analytical and statistical cookies – These cookies help us determine whether a visitor has previously visited our Website. Analytical cookies allow us to recognize and count the number of users on our Website and analyze how they navigate through it. We also use cookies to improve our products, features, and services. For example, analytical cookies can show us which web pages are visited most frequently, assist in identifying Website performance issues, and more.
• Marketing cookies – These cookies are used to display advertisements that are more relevant to your interests or to limit the number of times you see the same advertisement on our Website. This type of cookie is also used to measure the effectiveness of advertising campaigns.

For more information on deleting cookies, visit https://allaboutcookies.org/.

8. SPECIAL CATEGORIES OF DATA

We do not collect sensitive data, such as political opinions, religious beliefs, racial or ethnic origin, genetic data, biometric data, health information, or sexual orientation.

Please do not provide us with any special category data. If you believe that we may have such information, please contact us using the contact details provided below. We reserve the right to immediately delete any information that, in our judgment, may contain special category data.

9. THIRD-PARTY LINKS

This Website may contain links to third-party websites or applications. However, we are not responsible for any data collected on such websites or the manner in which it is used. Before clicking on any links, we strongly advise you to review the terms and privacy policies of the respective third-party websites and applications.

10. DATA RETENTION PERIOD

The personal data collected by the Company is stored in printed documents and within the Company's information systems. The Company retains your personal data only for as long as necessary to fulfill the purposes of data processing or as required by applicable legal acts, should they prescribe a longer retention period.

Personal data is generally retained for as long as potential claims may arise from contractual relationships or as necessary to fulfill and protect the Company’s legitimate interests. Any data that is no longer required is securely destroyed.

If you wish to delete your account and discontinue the storage of your personal data, you may submit a request to the Company using the contact details provided below. However, please note that doing so may result in the termination of services provided to you. Additionally, even after receiving a request for data deletion, we may retain certain personal data when required for tax, legal compliance, or audit purposes.

The Company takes all necessary measures to ensure that personal data is processed accurately, fairly, and lawfully, and that it is processed solely for the specified purposes in strict compliance with the clear and transparent data processing requirements established by applicable legal regulations.

11. YOUR RIGHTS

As a visitor of our Website, you have the right to:

• Request information regarding your personal data processed by the Company, including details on the source and methods of data collection, as well as the manner in which the Company processes such data. This request may be submitted in person, by mail, or via electronic communication channels.
• Request rectification of your personal data and/or request the restriction of its processing (except for storage) if, upon reviewing your personal data, you determine that it is inaccurate, incomplete, or incorrect.
• Request the erasure of your personal data if you determine that the data is being processed unlawfully or unfairly, or if there are other legal grounds for its deletion under applicable legislation.
• Object to the processing of your personal data, where such data is processed based on the legitimate interests of the Company or a third party to whom the data is disclosed.
• Request not to be subject to automated decision-making, including profiling, where applicable.
• Request data portability, allowing you to receive your personal data, which you have provided to the Company, in a structured, commonly used, and machine-readable format, or to request that the Company transmit such data directly to another data controller, where technically feasible.
• Refuse to provide personal data. However, in such cases, you waive any claims regarding the quality of the Company's services, as the requested data may be essential for the proper provision of the services/products you have requested or ordered. The Company reserves the right to refuse to provide services if their provision is dependent on receiving your personal data.

To exercise your rights or file a complaint, you may contact the Company’s designated data protection officer at info@quantumlithuania.eu. You may also submit a complaint to the State Data Protection Inspectorate; however, we encourage you to first contact the Company, as we strive to resolve all issues directly with our visitors.

When submitting a request, you must verify your identity through one of the following methods:

1. If submitting the request in person at the Company’s premises – by providing a valid identity document or a notarized copy thereof, as required by Lithuanian law.
2. If submitting the request by mail or email – by providing identifying information that is registered with the Company.
3. If submitting a request through an authorized representative – by providing a notarized copy of the identity document of the individual granting authorization, along with a valid power of attorney or other proof of authorization, as prescribed by Lithuanian law.

Upon receiving your request in writing, the Company shall provide the requested data or justify any refusal to fulfill the request within 30 calendar days from the date of receipt.

If necessary, this period may be extended by an additional two months, depending on the complexity and number of requests. The Company shall inform the requesting individual of any such extension within one month of receiving the request, providing the reasons for the delay.

12. PRIVACY POLICY UPDATES

Our Policy may be amended to reflect changes in circumstances or legal requirements. If the Company updates the Policy, the new version will be published on the website at https://quantumlithuania.eu/. In the event of significant changes to the Policy, we may contact you by email or notify you through other means.

13. CONTACT INFORMATION

For any questions regarding this Privacy Policy, please contact:

info@quantumlithuania.eu

Saulėtekio av. 3, LT-10257 Vilnius, Lithuania